Now, I will admit, I probably do too much planning. But that's partly because I don't improvise well, so not only do I need a plan, I need backup plans in place if the anticipated plans fall through. All of my lesson plans come with backup plans.
But I was recently asked about what needed to be done and was thinking that not everyone needs to have the skills to become callers (I REALLY need more callers and tend to get a bit stuck on my first priority), and some things just need someone who is prompt (which is not me) or even just helpful. So I wrote down a list of everything I do and when Of course, it can probably be summarized as something along the lines of general jobs: date and location organizers, sorting out callers, program planner (in theory, someone could just pick out one of my previous programs and say do that. I've tried to keep it that simple and find myself spending the next week "fixing" and updating it), musician liason, advertiser (I actually enjoy the advertising, but I sometimes lose track of things because I'm also juggling everything else), set-up people, stuff to be done during dances, end-of-dance organizers, and additional events organizers. But for a detail breakdown of what I do and when (assuming I haven't forgotten anything... I also tried to list the stuff I stopped trying to do):